There are 5 popular types of Invoices are used in Export

  1. Commercial Invoice
  2. Proforma Invoice
  3. Consular Invoice
  4. Customs Invoice
  5. Legalised Invoice

1) Commercial Invoice:

It is also called as “Documents of Contents” because it generally contains all the information required for the preparation of all other documents. There is no standard format for commercial invoice, but it normally contains the following

  • Date
  • Name & Address of Seller & Buyer,
  • Order No. / Contract No. / Performa Invoice No.
  • Description, Quantity & Quality of the goods
  • Terms of sales
  • Port of shipment & destination
  • Value of the goods
  • Advance paid, If any
  • Shipping mark or number on packages
  • Any other certification required under the credit.

2) Performa Invoice:

It is an initial offer which an exporter sends to the prospective foreign buyer. It mentions the kind & quality of goods, their value & other important information such as weight & transportation charges etc. It is a preliminary invoice with a quotation & once accepted by the buyer, buyer acknowledge by sending the purchase order.

3) Consular Invoice:

It is a certification issued by the consular or embassy of a country to which goods are to be exported before the goods are sent abroad. The main purpose of the invoice is to give an accurate record of the type of merchandise shipped, their quantity, value etc. so that it may facilitate fixing of duties in the Importer’s country. It also speeds up the inspection process in the Importer’s country since it is been already checked by the consular fo the country. It is generally used in Latin American Country.

4) Customs Invoice:

It is generally required by countries like USA, Canada, etc. It is to be filled in a specified format given by Counsel office of the Importer’s country. The main purpose is to know the customs import value at the port of destination. In custom invoice, other than the information given in the commercial invoice seller has to mention details like Freight value, Insurance Value, Packing costs etc.

5) Legalized Invoice:

This is an invoice which is legalized (Stamped & attested) by the counsel of the Importer’s country, situated in the exporter’s country. It is not very different from the consular invoice & the only difference is that legalized invoice is not in  prescribed format, unlike consular invoice. It is generally required by the middle east countries.