Processing of Shipping Bill – EDI:
Under EDI System, declarations in prescribed format are to be filed through the Service Centers of Customs. A checklist is generated for verification of data by the exporter/CHA. After verification, the data is submitted to the System by the Service Center operator and the System generates a Shipping Bill Number, which is endorsed on the printed checklist and returned to the exporter/CHA.
Arrival of Goods at Docks:
On the basis of examination and inspection goods are allowed to enter into the Dock. At this stage, the port authorities check the quantity of the goods with the documents.
System Appraisal of Shipping Bills:
In most of the cases, a Shipping Bill is processed by the system on the basis of declarations made by the exporters without any human intervention. Sometimes the Shipping Bill is also processed on screen by the Customs Officer.
Customs Examination of Export Cargo:
Customs Officer may verify the quantity of the goods actually received and enter into the system and thereafter mark the Electronic Shipping Bill and also hand over all original documents to the Dock Appraiser of the Dock who many assign a Customs Officer for the examination and intimate the officers’ name and the packages to be examined, if any, on the checklist and return it to the exporter or his agent.
The Customs Officer may inspect/examine the shipment along with the Dock Appraiser. The Customs Officer enters the examination report in the system. He then marks the Electronic Bill along with all original documents and checklist to the Dock Appraiser. If the Dock Appraiser is satisfied that the particulars entered in the system conform to the description given in the original documents and as seen in the physical examination, he may proceed to allow “let export” for the shipment and inform the exporter or his agent.
Stuffing / Loading of Goods in Containers:
The exporter or export agent hand over the exporter’s copy of the shipping bill signed by the Appraiser “Let Export” to the steamer agent. The agent then approaches the Customs Preventive Officer for allowing the shipment. The Customs Preventive Officer supervising the loading of the container and general cargo into the vessel may give “Shipped on Board” approval on the exporter’s copy of the shipping bill.
The mate receipt is given by the Customs Preventive Office once the cargo is shipped on board. After receiving the mate receipt the exporter makes the payment for port trust charges, the CPO records the certificate of shipment on the shipping bill, which is a conclusive evidence that the exporter has complied with all the formalities, after which the shipping company issues the BILL OF LADING in the exchange of the mate receipt.